LIM Policies and Procedures Extension Program

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Attendance Policy

Attendance in the extension program is compulsory. Each course meets at least 10 times to carry out a three-hour learning design provided by the institute. In the event of illness or emergency, a student who misses three sessions may make these sessions up and remain in the course. Any request for a waiver of this policy must be put in writing.

Withdrawal from Courses

The administrative withdrawal period ends with the fifth session of the course. Through this time, students may withdraw from a course and receive a W in the course. After the fifth session, a student may withdraw from the course and receive a WP in the course. Failure to obtain a withdrawal will result in the grade of F.

Refund Policy

Students who cancel or withdraw from a course are in some cases entitled to a percentage refund of their tuition. Those who cancel or withdraw must do so by completing an official cancellation/withdrawal form found in their policy manuals.

Mere cessation of attendance does not constitute official withdrawal. The date and circumstances of official withdrawal will determine the amount of tuition refund. No refunds are made when a student is suspended or dismissed for academic, disciplinary, or financial reasons. Tuition refunds are made on the following schedule:

  • nonattendance at the first session, a 100-percent refund, less a $50 administrative fee;
  • nonattendance after the fifth session, a 50-percent refund;
  • if a physician’s certificate is attached to the cancellation/withdrawal form for nonattendance at any point in the course, a 100-percent refund.

Writing Assistance

Assistance with writing assignments for courses in the graduate program is offered in conjunction with Loyola’s Writing Across the Curriculum center. This gives graduate students the opportunity to confer with a writing consultant on all phases of the writing process. Students may contact a writing consultant by calling the LIM office or e-mailing the consultant at

Disability Services

Extension students with learning, physical or other disabilities may contact the Director of Disability Services at Loyola for information on the services and accommodations which are available. Students may call the LIM office and ask to be transferred to the Office of Disability Services or ask to speak to the Associate Director (Administrative Services) who works directly with the Office of Disability Services on LIM issues. Students may also write directly to the Director of Disability Services at the following address: Loyola University New Orleans, Campus Box 41, 6363 St. Charles Avenue, New Orleans, Louisiana 70118 or e-mail the director at All contacts and information provided are confidential. In order to receive any reasonable special services or accommodations, students will be asked to provide documentation of the learning or physical disability. Copies of the university policy are available from the Office of Disability Services.

Library Services

Any extension student may come to Loyola University and use the catalogs, print and electronic indexes, and all other materials available for use by Loyola students. Borrowing privileges are the same for all students, and the circulation desk will issue bar codes for any students wishing to borrow materials from Loyola’s libraries. Extension students with Internet access may log on to the library’s web page and link onto the library’s online public access catalog. Any articles not held by the university library may be requested through interlibrary loan.

Additionally, extension students may contact by phone 504-864-7152 or 504-864-7138 504-864-7138 or toll-free in the U.S. and Canada 877-614-0633; by fax 504-864-7142; or by email the Loyola University distance education librarian and request to have mediated searches of automated databases performed for them, but in some cases they will be billed for the search, just as all other students would be so charged. Other services of the extension librarian include searching the Loyola library for books and journals. Internet access to the Loyola University Library Catalog Information is available to extension students if they have access to a personal computer and a modem.

The practicalities involved in obtaining books when the student needs them through the mail often make it difficult to use the campus library. It is for this reason that the Extension Program requires that a professional library be established locally for extension students which must include, but is not limited to, the books on the Common Curriculum bibliographies.

Sponsoring agencies also agree to provide access for students to college, public, and theological libraries in their area. These local libraries enhance student access to a great variety of additional resource materials. It is through these local libraries that extension students may gain access to the Internet.

Learning Group Discipline

A student who engages in behavior which is disruptive to the learning group environment is in violation of the Learning Group Agreement and Loyola Policy. Such conduct may cause removal from that learning group and can result in removal from the course with a grade of W. A second such disruption may result in suspension or dismissal from the university. The student has the right to appeal the decision in accord with Loyola policy.

Admissions Policies

Please view the Graduate Bulletin age regarding Admissions Policies.